Manage and review journal entry list¶

The Journal entry list screen enables the users to view journal entries and delete selected records in the system. Users can filter and access entries to locate specific records, but their actions are limited to viewing or deleting only. This outlines the steps to manage journal entry records effectively.

Prerequisites¶

Before working on the Journal entry list screen, ensure the following prerequisites are met:

You must configure the Security settings including User type, Security user, Security group, Security assign user, and Security assign permissions in their respective screens to access the Journal entry list screen for reviewing valuation results.
You must have a valid GL account configured in the GL transactions screen in order to view or review any journal entry records associated with that account.

Procedure to manage and review journal entry records¶

Follow the steps below to manage and review journal entry records:

Step 1: Navigate to Journal entry list screen¶

Log in to the nGenue application.
Click the Search icon and enter Journal entry list in the search bar.
Double-click Journal entry list to open the corresponding screen.
In Journal entry list screen, there are two sections:
1. Journal entry query: This section provides filters to fetch journal entries, first enable the desired filters before executing the query.
2. Journal entry records: This section displays the journal entry records based on selected criteria upon executing the query.

Step 2: Review retrieved journal entry records¶

In Journal entry query section, enable the filters and select the required fields before running the query.

Following table provides filterable fields to load journal entries:

Fields	Description
Filter by GL account	Choose a specific GL account to view entries associated only with that account.
Filter by JE date range	Specify the journal entry date range.
Filter by description	Provide the description associated with the entry record.
Show debits	Select this checkbox to include debit entries in the displayed results. If unchecked, debit entries will be hidden.
Show credits	Select this checkbox to include credit entries in the displayed results. If unchecked, credit entries will be hidden.
Exclude exported entries	Select this checkbox to exclude journal entries that have already been exported.

Click on Load journal entries to execute the query and display matching journal entries in the Journal entry records section.

Upon executing the query, journal entries are displayed in the Journal entry records section to review.

Following table provides fields that captures information related to each entry record displayed in this section:

Fields	Description
ID	Specifies the unique identifier for the entry record.
Date	Specifies the date the journal entry was recorded.
Debit	Specifies the debit amount associated with the entry.
Credit	Specifies the credit amount associated with the entry.
Description	Provides description related to the journal entry.
GL account	Specifies the GL account linked to the entry.
Journal entry type	Specifies the type of journal entry.
Date exported	Specifies the date the entry was exported, if applicable.
DR or CR	Indicates if the entry is a debit or credit.
Export ticket	Reference for exported journal entries.
Account	Specifies the associated account for the transaction.
JE amount	Indicates the total amount associated with journal entry.
JE type str	Specifies the string indicating the journal entry type.

Step 3: To delete the journal entry record¶

Select the journal entry record from the Journal entry records section.
Click Delete icon to remove the selected journal entry from the displayed records.

Summary¶

Following these above steps, you can efficiently manage and review journal entry records as needed. It also helps maintain accurate, up-to-date journal data within the system.