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Configuring Chart Of Accounts list

This section outlines the process to access and configure Chart Of Accounts (COA) within nGenue.

Prerequisites

Procedure to configure Chart Of Accounts (COA)

Step 1: Navigate to the COA screen

  1. Log in to the nGenue application with your credentials.
  2. Click the Search icon and enter chart of accounts list in the search bar.

  3. Double-click Chart Of Accounts list to open the respective screen. coa_1

  4. The Chart of Accounts list screen includes two tabs:

    1. Chart Of Accounts: Displays details of accounts that are utilized in the GL transactions screen. This tab ensures structured classification and mapping of all accounts for seamless financial management.
    2. Integration points: Provides an overview of how COA integrates with various system tables for financial processing. coa_2

  5. Options available on this screen include creating new GL accounts, editing existing accounts, saving updates, and discarding changes. coa_3

Step 2: Create a new GL account

  1. Click the add_new icon to create a new GL account.

  2. In the GL account popup window, provide the below details:

    Fields Description
    Account name Enter a descriptive name for the GL account. This label should clearly define the purpose or use of the account (e.g., "Natural Gas sales revenue" or "Customer receivables").
    Account number Enter a unique numeric or alphanumeric identifier for the account. This account number must follow your organization's internal chart of accounts numbering scheme.
    Account type Select the appropriate type from the dropdown. Each type defines how the account is treated in financial reports. Available options:
    - Cash – used for accounts that hold liquid funds.
    - Other asset – non-cash assets such as inventory, receivables.
    - Liability – obligations such as payables, accrued expenses.
    - Income – revenue-generating accounts.
    - Expense – cost-related accounts such as salaries, utilities.
    - Cost of goods – direct costs related to production or services sold.
    Mapping to GL system Provide the external or mapped GL account number that integrates with your enterprise GL or ERP system. This ensures consistency between nGenue and downstream financial systems.
    Accounting group Select the relevant legal entity (accounting group) that this GL account belongs to. This field is populated from the internal book structure and ensures legal and operational segregation.
    Business unit Choose the business unit responsible for managing transactions under this account. The dropdown displays available business units configured under the selected legal entity.

  3. Click Accept to save the record. Once saved, the records are saved under the Chart of accounts tab.

  4. The table below describes the columns shown in the Chart of accounts tab:

    coa_5

    Columns Description
    Account type Displays the financial classification of the account. Examples: income, liability, expense. This is selected from the dropdown during creation.
    Account name The descriptive label assigned to the account for easy identification.
    nGenue account#** The unique identifier defined by the user and stored in the system. This acts as a primary key for transaction references.
    GL acct mapping External GL account number used in integration with accounting systems.
    GL account ID A system-generated internal identifier used for back-end referencing. Not editable.
    LE (legal entity code) Code representing the legal entity. This code is pulled from the internal book structure.
    Legal entity The full name of the legal entity associated with the account. Helps with legal and audit-level traceability.
    Business unit Organizational unit responsible for managing this account. Helps classify transactions by operational area.
    Business unit code Code assigned to the business unit within the system. Used for backend mapping and reporting.

Step 3: Review COA integration points

  1. Navigate to the Integration points tab to review how accounts are mapped to other system tables.

  2. The following table outlines the available columns and their purpose: coa_4

    Columns Description
    Integration point Identifies the type of linkage – whether the GL account is mapped to a specific table or is referenced dynamically by another module.
    nGenue table Specifies the name of the internal nGenue table where the GL account is used (e.g., settlement_summary, invoice_detail).
    Column or integration point Highlights the exact column or field where the GL account is referenced. Useful for developers or auditors.
    Referenced by Lists the modules (e.g., Settlements, Deal Management) or specific process flows that use this GL account. Helps identify downstream dependencies.

This view helps financial teams understand how GL accounts are leveraged in different modules and ensures data traceability throughout the system.

Summary

The Chart of accounts list screen offers a centralized, user-friendly interface to define, manage, and audit financial account structures within the nGenue system. By mapping these accounts accurately to legal entities, business units, and system transactions, organizations can maintain consistent financial records and support downstream processes such as billing, reconciliation, and compliance reporting.