Configure a book structure

This guide outlines the steps to configure a legal entity, business unit, strategy, and portfolio within the application.

Prerequisites

• You must have the necessary permissions to add or modify the Internal book structure screen.

Process steps

Step 1: Navigate to the Internal book structure screen

1. Log in to the nGenue application.
2. Click the Search icon and enter book structure in the search bar.
3. Double-click Internal book structure to open the respective screen.
4. The next screen is divided into two sections: Internal book structure and Configure selected item.
   1. The Internal book structure section lists existing configurations, including legal entities, business units, portfolios, or strategies.

   2. The Configure selected item section allows you to create, edit, or delete book structure records. The table below describes the available icons and their functions:

      Icons	Description
      	Add a new record
      	Edit the record detail.
      	Save the record.
      	Cancel the updates being made to the record.
      	Delete a record.

Step 2: Create a new legal entity

1. In the Internal book structure screen, click the Add a record button.

2. Enter a name for the legal entity and a unique identifier in the Legal entity name and Code fields, respectively.

   Example

   If the legal entity name is "ABC legal entity," the code could be "ABCL."

3. This entity is the default entity checkbox: To designate this entity as the default legal entity, select the “This entity is the default entity” checkbox.

   Why "This entity is the default entity" checkbox is important?

   1. When "This entity is the default entity" checkbox is selected, this legal entity will automatically be pre-selected in the Deal management screen for all new deals, reducing manual effort and speeding up the deal creation process. This is especially helpful for traders who primarily transact under one entity.
   2. If the checkbox is not selected, no legal entity will be pre-filled in the Deal management screen, and users must manually choose one when creating a deal.
   3. If the checkbox is selected but a user wishes to use a different legal entity for a specific deal, they can manually override the pre-selected default by choosing another legal entity from the dropdown in the Deal management screen.

4. Click the Save button to configure the legal entity.

5. After saving, an internal counterparty is automatically assigned to the current legal entity. You can view its details by clicking the Open linked counterparty icon, which takes you to the Counterparty screen. In the Counterparty screen, you can confirm that the linked counterparty is internal by checking if the This is an internal counterparty checkbox is selected.

   Integration points

   The fields in the Integration points section are automatically populated when third-party tools are integrated with nGenue. These fields can be skipped when entering data manually.

Step 3: Add a business unit to the legal entity

1. Right-click the recently created legal entity and select Add business unit.

2. In the Business unit configure screen, enter details like name, code, and a short description. The Business ID is auto-generated once you save the configuration.

3. The Legal entity field will be auto-selected.

4. Select the "Use this business unit as default" checkbox designates the newly created business unit as the default choice for various operations. For instance, when users perform tasks such as creating deals, the default business unit will automatically populate in the relevant fields. This feature is particularly beneficial in scenarios where a specific business unit handles the majority of transactions or operational activities, reducing manual effort and minimizing the chances of incorrect selections.

   Integration points

   The fields in the Integration points section are automatically populated when third-party tools are integrated with nGenue. These fields can be skipped when entering data manually.

5. Click Save.
   

6. The configured business unit will appear under the legal entity field on the left side of the screen. Expand the entity using the (+) button.

Step 4: Add a portfolio

1. Right-click the configured business unit and select Add portfolio.

2. In the Portfolio configure screen, enter details such as name, code, and a short description. The Portfolio ID will be auto-generated upon saving.

3. If not auto-selected, choose your business unit from the Parent business group dropdown.

   Integration points

   The fields in the Integration points section are automatically populated when third-party tools are integrated with nGenue. These fields can be skipped when entering data manually.

4. Click Save.
   

5. The configured portfolio will appear under the business unit. Expand the unit using the (+) button to view it.

Step 5: Add a strategy

1. Right-click the newly created portfolio and select Add strategy.

2. In the Strategy configure screen, provide details such as name, code, and a short description. The Strategy ID will be auto-generated upon saving.

3. If not auto-selected, choose your portfolio from the Parent portfolio dropdown.

   Integration points

   The fields in the Integration points section are automatically populated when third-party tools are integrated with nGenue. These fields can be skipped when entering data manually.

4. Click Save.
   

5. Expand the legal entity, business unit, and portfolio using the (+) button to view the newly configured strategy.

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